Kanban board

The kanban view is a board layout for tasks where each column is one of your task statuses. It's its own Kanban page, reached from the sidebar (just below Dashboard) or with the B shortcut. You can keep several boards, each with its own columns, column limits, card layout, project filter, retention, and subtask rendering, and switch between them as you work.

What you can do

Open the Kanban page. Which board is active sticks per browser. Pick the active board from the board dropdown in the page header, and use the toolbar to add a task (the primary action), jump to the current board's settings with Edit board, or open Boards to manage them all.

Manage your boards on the Kanban boards page, reached from the Boards button. There you can create a new board, open one to edit it, or delete one. Each board is yours — boards aren't shared across the workspace.

The board shows your work-in-progress on a single screen rather than paginating, so it loads a large batch of tasks at once.

Boards

Every board is independent, so you can keep, say, a focused "This week" board alongside a full "Everything" board.

Create — add a board from the Kanban boards page; give it a name and an optional description.
Switch — the active board is chosen from the dropdown in the Kanban header and remembered per browser.
Default — one board carries a Default badge; it's the board you see first before you've picked another.
Delete — remove a board you no longer need. You always keep at least one board, so the last one can't be deleted.

Each board's columns, card content, retention, visible task types, and subtask layout are configured per board on its edit page — see Board settings below.

Columns

Columns come from your enabled task statuses (configured on the Task statuses page). Each board controls its own columns in two ways:

Visible columns — a per-board checklist of your enabled statuses. Leave them all checked to show every column, or narrow a board to just the statuses it cares about.
Backlog / finished toggles — independently of the whitelist, Show backlog columns (off by default) reveals statuses marked backlog, and Show finished columns (on by default) reveals statuses marked finished.
Column limits — an optional cap on how many cards a column should hold, set per column on the board's edit page. Leave a column's field empty for no limit, which is the default. A column over its limit shows its card count in red; nothing is blocked, and a column sitting exactly on its limit stays neutral.

Columns appear in each status's configured order. Disabled statuses are skipped.

When statuses (or task types) are project-scoped, a board offers only those available in at least one project it covers — a board filtered to specific projects lists just the statuses and types in scope for them, plus any that apply to all projects. Widen the board's project filter to surface more.

Card content

Each card shows the task name and a priority badge, plus optional pieces you can switch on or off per board:

Project — a Client • Project breadcrumb (when Show project is on and both can be shown).
Type — a small color dot plus the type's name (when Show type is on and a type is assigned).
Deadline — in relative wording — "Due today", "Due in 5 days", "2 days overdue" — with a matching color (when Show deadline is on).
Description — a short snippet (when Show description is on, which it is by default).
Nested subtasks — a compact list inside the parent card, only when the subtask layout is set to nested. New boards show subtasks nested by default.
Flag — a flag icon on a flagged task; hover it for the flag description.

Cards in non-finished columns get a red left border when their deadline has passed. Tags and an explicit status badge aren't shown on the card — the column already tells you the status, and the red border covers overdue.

The flag icon and the relative deadline follow the task itself, not your alert settings — turning off the Tasks alert category quiets the bell and the Alerts page, and leaves the board as it is. The colored border is part of alerting and needs a plan that includes it; without one the cards keep their hairline border while the flag icon and the red overdue wording stay.

Dependency warnings

A card gets a yellow border and a warning icon when it's held up by an unfinished dependency. This happens when all of these are true:

The card is out of the backlog and not yet finished (it's in an active column).
It's on the receiving end of a dependency relationship — something that blocks it or that it depends on.
That blocking entity is itself unfinished.

Hover the icon to see which entities are holding it up. The warning clears on its own once the blockers finish or the card moves to the backlog or a finished column. If a card is both overdue and blocked, the red overdue border wins.

Opening a card

Click a card to open it in a detail view modal — the same read-only task detail you'd see on the task's page, without leaving the board. From the modal you can:

View — open the task's own page, with everything the modal leaves out.
Edit — jump to the task's edit page.
Delete — remove the task after a confirmation; the card disappears from the board.
Changelog — review the task's history.

These actions sit in the ⋯ menu next to the modal's close button, and Edit, Delete and Changelog are repeated as buttons at the bottom of the modal — so a long task doesn't put them a scroll away.

Cards also carry their own actions, without opening the modal first: hover a card for its ⋯ menu, or right-click the card for the same list. It offers Edit, Move to top (send the card to the front of its column), Flag / Unflag, Duplicate and Delete. Delete asks for the same confirmation as the modal's, and the card disappears from the board.

Drag and drop

Across columns changes the task's status.
Within a column changes its order.

Dropping a task into a column whose status is project-scoped out of the task's projects is blocked up front, with a short note — the card stays put rather than moving and snapping back.

Moves feel instant, and if a move can't be saved it reverts and you see an error. A card stays greyed while its move saves and can't be dragged again until it finishes saving — every other card stays draggable, so you can keep moving cards without waiting. Opening the board in another tab reflects a change the next time that tab refreshes, not instantly.

Subtasks

Two per-board settings control how subtasks behave on the board:

Show subtasks — on by default. When off, subtasks are hidden from the board entirely.
Subtask layout — when subtasks are shown:
- nested (default) — subtasks render compactly inside the parent's card.
- separate-column — each subtask is its own full card, placed in the column for its own status.

Subtasks must use a task type marked embeddable; see Task types.

Filtering

Each board filters tasks by:

Visible task types — a per-board checklist; uncheck a type to hide its tasks, or leave all checked to show every enabled type.
Projects — by default a board shows tasks from every project. Turn Show all projects off to narrow it to a chosen set of projects, and optionally include tasks that have no project — the same model as the Calendar task filter.
Visible columns and backlog / finished toggles — as described under Columns.
Finished-task retention — when retention is on, finished tasks older than the retention window (1–365 days, default 7) are hidden from that board even if the finished column is shown.

Search

The magnifying glass beside the board name narrows the board on the spot. Click it, type, and the columns keep only the cards that match — a plain, case-insensitive substring of a task's id, name, description or tags. T-42, a word from a title, a phrase from a description and a tag name all work.

The search runs in your browser over the cards the board already holds, so it is immediate and stores nothing. Clear it with the ✕ in the field or with Esc, which also collapses it back to the icon. Switching boards clears it, so a query typed on one board never follows you to the next. Under the nested subtask layout a matching subtask keeps its parent card, and a kept card still shows all of its subtasks.

The board doesn't offer the table view's other filters (status, priority multi-select, deadline range). Use the table when you need those.

Board settings

Open a board from the Kanban boards page — or with Edit board on the Kanban page — to edit it. A board's editor covers:

Name and description — the name is required.
Visible columns — the per-board whitelist of status columns.
Columns — show backlog columns; show finished columns.
Column limits — an optional maximum card count per visible column (1–999); empty means no limit.
Retention — retention on/off (on by default); retention days (1–365, default 7).
Card content — show project, type, deadline, and description on cards (description on by default).
Projects — show all projects (on by default), or pick specific projects and choose whether to include tasks without a project.
Task types — a checklist of enabled types; unchecked types are hidden from this board.
Subtasks — show subtasks (on by default); subtask layout (nested or separate-column).

Use Save to keep your changes, or Cancel to discard them. You can also Delete the board from its editor (unless it's your only board). These settings belong to that one board and aren't shared across the workspace or synced across tabs.

Tips and edge cases

The active board is remembered per browser. Clearing site data resets you to the default board.
You always keep at least one board. The last remaining board can't be deleted.
A column limit is a signal, not a rule. Going over it colours the count and nothing else — you can still drag a card into a full column.
Limits are judged on what you can see. The count compared against the limit is the number of cards the board actually renders, so retention-hidden and type-filtered tasks don't push a column over.
Retention only hides, never deletes. Tasks stay in your workspace and on the table view; the board just stops showing them once they age out of the retention window.
A move that can't be saved reverts. You'll see an error, and the saved state is the source of truth.
No live sync between tabs. Two open boards in different tabs can drift until one refreshes.

On mobile

The mobile app has a simpler board surface built for touch:

One board at a time — switch the active board, create a board, or open its settings from a bottom-sheet board picker. The full multi-board manager (the Kanban boards list page) is web-only, though the per-board settings (columns, column limits, retention, card fields, project/type filters, status whitelist, subtasks) are all editable from the mobile settings sheet.
Free-drag cards — long-press a card to lift it, then drag to reorder within a column or move it across columns to change its status, with edge auto-scroll. The drop is saved when you release.
Moving cards needs a connection. The board stays viewable offline, but reordering and status changes aren't saved while offline — only transactions and time entries can be changed offline. See Offline support.