The Data management page gathers your account-level data controls: download everything you've ever entered into Ceum, reset all your data, manage product-analytics consent, and delete your account. Each destructive action has its own confirmation, and the most destructive ones ask you to confirm twice.
Download all data
Generates a full export of your data — clients, projects, tasks, invoices, transactions, subscriptions, time entries, and documents — as a single ZIP. There is no format choice: the archive holds one backup.json with your records, plus the actual files you own (document and invoice PDFs, past exports, email attachments, transaction receipts) in folders alongside it. It's prepared and made available to download when it's ready, just like the per-entity exports.
The export can't be loaded back in. It exists so you can take your data elsewhere — read it, keep it, or move it to another tool — not so you can restore it into Ceum. There's no import for it, so treat it as a copy you keep, not as a rollback you can apply. If you want to undo a change inside Ceum, that's what Changelog and per-entity edits are for.
Product analytics
When product analytics is enabled for your workspace, this page also shows a Product analytics consent control. Collection is strictly opt-in: nothing is gathered until you accept, and you can change your choice here at any time. The change saves on its own.
Reset all data
Permanently deletes everything in your workspace: clients, projects, tasks, invoices, transactions, subscriptions, time entries, documents, tags, email templates, and exports. Your account and your settings are preserved — your sign-in details and preferences stay, but you start with a clean, empty dataset.
You'll be asked to confirm twice, with a clear warning. Once you commit, it can't be undone.
Delete account
The danger zone at the bottom of the page permanently deletes your account and everything in it. This is separate from Reset all data: reset keeps your account and settings and leaves you with an empty workspace, while deleting removes the account itself.
Workflows
Keep your own copy
Click Download all data, wait for the export to finish, and download the ZIP. Open backup.json for the records and the folders beside it for your files.
Wipe and start fresh
- Download all data first, and check the
ZIPactually holds what you want — once reset runs, this copy is the only one left, and it can't be loaded back into Ceum. - Click Reset all data.
- Confirm twice. Everything is removed.
- Start using the empty workspace.
Tips and edge cases
- Reset preserves your settings. Currency, ID prefixes, brand info, statuses, task types, relationship types, and your MCP tokens all survive a reset. Only your data is removed.
- There's no per-category reset. Reset is all-or-nothing. To clear just one category, use Bulk edit to select items on that list page and delete them.
- The download includes everything. Documents, tags, and invoice line items are all part of the snapshot.
- It's a copy, not a restore point. Nothing reads the archive back in, so taking one before a reset preserves the data but does not let you put it back. If you may want the workspace again, export the individual entities you care about as
CSVtoo — those can be re-imported through Import from CSV.
On mobile
Settings → Data can generate and download an account export and reset all data. Generating an export and other write actions need a connection; cached screens stay viewable offline.