A share link gives anyone a read-only view of a single invoice, task, or kanban board — no Ceum account needed. The viewer sees just the shared content with theme and compact-view toggles; there are no controls to change anything.
Share links are available on the Plus and Pro plans, with no limit on how many links can exist at once.
Creating a share link
Open the item and press Share in the page header:
- Invoice — on the invoice detail page. The shared view shows the invoice information, line items, client details, and the payment details that also appear on the invoice PDF.
- Task — on the task detail page. The shared view shows the task's description, dates, status, priority, type, tags, projects, and subtasks. Comments, relationships, and time entries stay private.
- Kanban board — on the kanban page, for the board currently selected. Every task visible on the board is viewable through the link, including its read-only detail on click.
The share dialog offers two optional settings:
- Expires — a date and time after which the link stops working. Leave empty for a link without expiry; the expiry can be changed later.
- Send to email — an address the link is emailed to right after creation.
After creation the full link is shown once — copy it there. Only a short prefix is stored for identification afterwards, so a lost link cannot be recovered; create a new one instead.
What a board share exposes
A board share always reflects the board's current configuration. Tasks that join the board later become visible through the link; tasks that leave it — because their status column is hidden, their type is filtered out, the project filter changes, or the finished-task retention window passes — stop being accessible immediately, including their detail view.
Managing links
The Share links page lists every link with its type, the shared item, status (active, expired, or revoked), expiry, and when it was last viewed. The list supports the standard filtering and pagination.
Two actions are available per link:
- Edit expiry — set, move, or clear the expiry date.
- Revoke — permanently disable the link. Anyone using it loses access immediately. Revoking cannot be undone; a fresh link can always be created.
When a link stops working
A visitor opening an invalid, expired, or revoked link sees a neutral "no longer available" page — never partial data. Links are also suspended automatically while the owner's plan does not include sharing (or the shared feature, such as kanban); they start working again after an upgrade, without needing to be recreated.