Transactions

Transactions are a flat ledger of every income and expense in your workspace. Each entry has a type (income or expense), an amount, a date, and optional links to a client, project, and task. Tags serve as your category system — there's no separate "category" concept.

What you can do

Browse everything on the Transactions page, which opens with rich filters and an income/expense chart at the top, and add a new transaction at any time. There's no separate detail page — open a transaction to edit it. From the list you can also duplicate an entry (which prefills the form) or delete it.

You can edit many transactions at once on the bulk-edit page (see Bulk edit), bring entries in from a spreadsheet via import (see Import CSV), and download your data from the exports page (see Export data).

For analysis there are two distinct views: Transactions insights gives a date-ranged breakdown of your income or expenses by description and tag, while Transactions reports lays the same data out as a period matrix (descriptions or tags down the side, weeks/months/years across the top).

Fields you fill in

Date — required.
Type — required: income or expense.
Description — required, up to 1000 characters. Searchable from the list filter.
Amount — required positive number.
Currency — defaults to your workspace currency from Currency formatting.
Tags — optional, and they double as your category vocabulary.
Client — optional link. Selecting one clears the project and task picks if they don't match.
Project — optional link; the picker is filtered by the selected client.
Task — optional link; the picker is filtered by the selected project.

The list

The list shows these columns, most of them sortable and filterable:

Date — sortable, with a date-range filter.
Description — sortable, with a text filter.
Type — sortable, with a multi-select filter for income and expense.
Tags — filter by matching tags.
Client — sortable, filter by client name.
Amount — sortable, right-aligned, with a min/max range filter.
Actions — duplicate (prefills the form), edit, and delete.

The list opens unfiltered — apply a date range or any other filter to narrow it. Above the table is an income/expense bar chart you can toggle; it follows the active date range. When amounts use mixed currencies, they're converted into your display currency using Exchange rates.

Workflows

Create a transaction

Open the new transaction form.
Set the date, type, description, and amount.
Optionally pick a client; the project and task pickers filter as you do.
Add tags as needed.
Save. If the new transaction matches one of your last five entries on type, date, description, amount, and currency, a Possible duplicate dialog asks you to confirm — choose Save anyway to keep it or Review to go back and adjust. This guard runs only when creating, never when editing.

Edit in bulk

Select multiple rows on the list.
Open bulk edit from the toolbar.
Edit any of: date, description, type, amount, currency, tags.
Confirm. Fields you leave alone stay untouched.

Reuse via duplicate

The duplicate action prefills the create form from an existing entry — handy for repeating expenses that aren't worth turning into Subscriptions.

Delete a transaction

Delete from the list's row actions, or use the Delete button on the transaction's edit page. Either way you confirm first; deletion is permanent — see Tips and edge cases.

Import and export

Import — required columns are Date, Description, Type, and Amount. Optional columns are Currency and Category/Tags (comma-separated). Headers are matched case-insensitively. See Import CSV.
Export — choose CSV, XLSX, or JSON, and pick any subset of columns: date, type, description, amount, currency, tags, client, project, task. You can apply an optional date-range filter to the export. See Export data.

How it connects to the rest of Ceum

Clients, projects, and tasks — links are optional. If you delete a linked client, project, or task, the link is cleared but the transaction stays in the ledger.
Subscriptions — every renewal posts an expense transaction automatically, described as <service> (<period>). See Subscriptions.
Dashboard — the income/expense chart on the dashboard uses the same data, converted to your display currency.

Tips and edge cases

Deletion is permanent. There's no trash bin. You can bulk-delete from the bulk-edit selection.
Tags do double duty. Use a small set as your category vocabulary (for example meals, travel, saas) and reserve project and task links for explicit billing context.
Deleting a linked record only clears the link. Removing a client doesn't delete the transactions that pointed at it — they stay in the ledger, just unlinked.
No per-field history. Transactions aren't tracked in the changelog that clients, projects, tasks, and invoices use. If you need history, export periodically.
The duplicate guard is a nudge, not a block. It only compares against your five most recent entries, so an intentional repeat further back saves without a prompt — and you can always confirm Save anyway for a genuine same-day repeat.

On mobile

Scan a receipt — create a transaction from a photo. The camera/document scanner reads the amount, date, currency, and description on-device and prefills the form; review and save. See Receipt scanning.
Native pickers — the amount uses the numeric keypad and the date uses the platform date picker.
Works offline — transactions you create or edit while offline are queued in an outbox and sync when you reconnect. See Offline support.
Insights and reports are both available; the column picker and bulk-edit differ from web.